Canada's compliance-led ITAD partner, Toronto-anchored since 2001 — for the Big Five banks, OSFI-regulated BFSI, Treasury Board departments, federal procurement frameworks, and the data-centre operators across the GTA, Montréal, Vancouver and Calgary. Moving retired enterprise IT through refurbishment before recycling, settled in CAD against your purchase order, HST-compliant invoices, and writing the per-device Certificate of Destruction your auditor accepts on first review. PIPEDA-aligned. OSFI Guideline B-13-acceptable. Quebec Law 25-compliant. Alberta PIPA + BC PIPA-mapped. PHIPA-ready for Ontario healthcare. Canadian Centre for Cyber Security ITSG-33. Treasury Board of Canada IT-asset disposal guidance.
Most enterprises stitch together a destruction vendor, a buyback broker and a logistics provider — and lose visibility at every handoff. We deliver all six interlocking practices under one statement of work, with the destruction method documented per device and the CAD settlement against your PO. Sell, retire and recover value from enterprise IT — boutique-fast, audit-ready.
Reuse-First ITAD: refurbish and redeploy is our default; destruction is the exception, ordered only when the asset class, the regulator or the client's data risk profile makes reuse inappropriate. End-to-end retirement under one statement of work — chain-of-custody pickup, NIST SP 800-88 Rev. 1 / IEEE 2883-2022 sanitisation matched to the media, value recovery in CAD against PO, audit-grade reporting on every device.
View the practiceDefensible data sanitisation matched to the medium — NIST SP 800-88 Rev. 1 Purge for working drives, IEEE 2883-2022 firmware Sanitize for SSD/NVMe, DoD 5220.22-M overwrite where the contract specifies it, 6mm/2mm/0.5mm physical destruction for top-classified media, degaussing at ≥1.4 Tesla for LTO/DLT magnetic tape. Certified per asset, witnessed where required, admissible at every audit we have served since 1996. Ordered only after the Reuse-First triage rules destruction in.
View the practiceMulti-hall server and storage exits under Reuse-First triage — value recovered on what is reusable, NIST SP 800-88 Purge / IEEE 2883 firmware Sanitize on what is wiped, witness destruction on top-classified media, all settled in CAD against PO under one programme contract.
View the practiceReuse-First value recovery on retiring enterprise IT — buyback in CAD against PO, NIST SP 800-88 wipe included, remarketed through trader channels across our five-country footprint, per-asset Certificate of Destruction on whatever cannot be reused.
View the practiceReuse-First reverse logistics — lease-end pickups, fleet refresh consolidation, RMA returns, channel surplus recovery — done quietly, on NDA, with NIST SP 800-88 sanitisation, per-asset paperwork, and CAD settlement against PO.
View the practiceIT Asset Management lifecycle services with a Reuse-First disposition layer — tag at procurement, track through service, retire under reuse-first triage, recover residual value in CAD against PO. End-to-end visibility from procurement to disposition.
View the practiceCompliance-led, value-led and quietly delivered for the regulated-sector Canada clients that cannot tolerate either a data incident or a missed PO. Canada is the legal-clean export hub for regional IT flow — and our six interlocking practices make sure that flow is documented per-device.
For banks, capital markets, payments processors and BFSI back-offices: Reuse-First ITAD aligned to OSFI B-13 and PIPEDA, with per-asset Certificate of Destructi
View industry profileFederal departments, state/emirate-level entities, GLCs, semi-government: vetted operators, witness destruction, restricted-data discipline, Reuse-First triage
View industry profileHospitals, clinics, lab networks, insurance health plans: Reuse-First ITAD with patient-PII discipline, imaging-system retirement under NIST SP 800-88 / IEEE 28
View industry profileHyperscale, colocation, edge: Reuse-First multi-hall exits, tenant refreshes, structured cabling reclaim, badged-escort scheduling, NIST SP 800-88 / IEEE 2883-2
View industry profileOT/IT separation, industrial asset disposition under Reuse-First, MES/SCADA hardware retirement aligned to plant maintenance windows, NIST SP 800-88 sanitisatio
View industry profileLife, general, reinsurance, health: Reuse-First ITAD with customer-PII discipline, claims-system retirement under NIST SP 800-88 / IEEE 2883, actuarial-data dis
View industry profileUniversities, lab networks, research institutes: Reuse-First ITAD with student-PII discipline, lab and faculty refresh under NIST SP 800-88 / IEEE 2883, researc
View industry profileUpstream, downstream, utilities: Reuse-First ITAD for operational tech, ICS / SCADA asset retirement, field-site collection, hazardous-area protocols, NIST SP 8
View industry profileAuditors in Canada have a short, predictable list of standards they will accept on a Certificate of Destruction. Our protocols are aligned to all of them.
| NIST 800-88 | The U.S. National Institute of Standards and Technology Special Publication 800-88 Revision 1 (December 2014, still in effect as of 2026) is the framework that auditors default to in every market we operate in. Three sanitisation levels — Clear, Purge, Destroy — are selected per media type and data classification. Maxicom defaults to Purge (which preserves the asset for Reuse-First redeployment); Destroy is reserved for top-classified data, non-functional media, or where reuse is otherwise inappropriate. |
| IEEE 2883 | IEEE Standard 2883-2022, published in 2022, is the current authoritative standard for sanitising solid-state storage — SSDs, NVMe drives, and self-encrypting drives based on NAND flash. It supersedes the older NIST SP 800-88 SSD guidance and corrects the longstanding error of treating solid-state media as if it were spinning disk. Maxicom applies IEEE 2883-2022 to every retiring SSD/NVMe drive in our pipeline; the firmware Sanitize command and its verification response are documented on every per-asset certificate. |
| NAID | NAID — the National Association for Information Destruction (now part of i-SIGMA) — defines an operational-discipline framework for data destruction vendors. The NAID AAA Certification is the audited membership; "NAID-grade Protocol" is the operational-discipline layer Maxicom adheres to. We do not claim NAID AAA Certification (we have not paid for the annual audit), but we operate to the same operational standard: vetted operators, witness destruction available, per-asset chain of custody, certified per-device reporting. Where a customer contract requires AAA Certification specifically, we partner with a NAID-AAA-certified destruction subcontractor and document the chain of custody through the partnership. |
| Certificates | A Certificate of Destruction is the document a regulator, an auditor, an insurance assessor, or an incident-response team reads when they need to confirm that a specific drive containing a specific dataset was sanitised at a specific time using a specific method. The vast majority of regulator findings against ITAD documentation are about certificate completeness, not sanitisation method. Maxicom issues per-asset certificates as standard — eleven required fields per drive, signed digitally and ink-on-paper, retrievable for the lifetime of your relationship with us. |
A small amount of honesty buys a large amount of credibility with compliance buyers. So, plainly:
No surprise at the audit.
Primary sources for the standards and frameworks referenced on this page. Maxicom maps every engagement to these recognised authorities.
Because destruction without reason is value lost, carbon emitted, and regulatory paperwork generated for no purpose. Reuse-first is the i-SIGMA 2026 / SK Tes / NSYS direction of travel — and it is the framework auditors increasingly expect. We destroy when the asset class, the regulator, or the data risk profile demands it; we reuse when it does not.
It depends on the data classification and the medium. For most retired enterprise media (BFSI laptops, server RAM, working enterprise HDDs at standard data classifications), NIST SP 800-88 Rev. 1 Purge — a firmware-verified multi-pass overwrite with cryptographic verification — is sufficient and consistent with Reuse-First, because the asset can then be redeployed. For top-classified drives (board materials, customer PII at scale, encryption key stores), regulators typically require physical destruction (6mm or 2mm shred) on top of the software wipe. We make the recommendation per asset; the data owner approves on the manifest before the destruction step.
Yes. Multi-hall exits are our default; single-rack pulls are our floor.
Against the current secondary market for the specific asset configuration and condition. We send a written quote with line-item pricing per asset.
No. Channel-surplus engagements are NDA-bound and we route resale cross-border where it makes sense.
A photograph of the rack works. A spreadsheet works better. CAD settlement, against PO.